Signing up as an institution is made to be simple, we start by clicking on “Sign Up”.
Clicking on “Institution Sign Up” will take you to the first of two steps in the process. This is where you create your provider profile.
Creating your provider profile by completing your company details.Once completed and all the details has been entered you can tick the terms and conditions box and save your profile. This will take you to the last step in the process, if the platform does not redirect you to the next page please see if there are any Red highlighted area’s this means the information you have entered is not correct or the information has not been entered/selected.
Important: If you are not an accredited training provider you can still create your profile.
The final step in the process is to create your user profile
At this step you will create your user profile , you will need to fill in your personal contact details and create a secure password , after these details have been entered please select the roles for which you will br responsible for on the platform. Now you can save your user and email will be sent to you to verify your account.
After the sign up process has been completed the platform will send you an account activation email. The account activation email will look something like this:
The activation email contains:
You will see ad green highlighted section to say your verification has been successful. Congratulations, after your account has been activated you will be able to login
If you did not receive the activation email, you can use your username and password to attempt a login, when it fails, and it will, you will see this message appear:
Simply click on "Click Here" to resend the activation link and the link will be resent to the email address you provided during the sign up process.
To reset your password, you can click on "Reset Password" which is next to the "Sign In" button of the login form on the Home page:
This will bring up a form that requires you to enter the email address with which your account has been registered:
Enter the email address and click on "Send New Password". You will need to keep an eye on your email inbox, as the new password will be sent to you. After receiving the new password you will be able to login with it immediately
Once you have completed the sign up process and activated your account, you will be able to login to your dashboard
Your dashboard provides you with a quick view of your users and their login activity as well as a summarised version of your learning programs. From your dashboard you can also:
In the top left of your screen you will find a menu, click on your name next to the profile icon:
In your profile view, you will be able to:
To edit and make changes to your profile, click on "Edit Profile" a form will appear, you can make the changes required and click on save to complete the process:
To change your password for any reason, you can click on "Change Password" which is next to "Edit Profile", you will see a form appear, type your new password and click on save to complete the process:
The documents section has been added so that users can have the ability to store their proffesionally relavant documents all in one secure place to which only they have access to, For example, as an assessor you might want to upload your ETDP Seta Registration, this means you will always have quick and easy access to it wherever you are in the world.
To upload documents just click on "Upload Documents" select the document you wish to upload and click on "Upload"
Once your document have been uploaded, you will find it in the "My Documents" Section below the "Roles" section. This is where you can download or delete it:
It is important to note that only you have access to your documents, no other user or students will ever be able to view/download/delete it from the platform without your knowledge.
To view your institutions profile you can click on your institution name in the left hand side menu to expand it and then click on "View Institutions Profile":
This step will take you to your Institution’s profile platform where you can edit or add information if needed.
All your details will be visible to your display, if you would like to edit any details click on the Edit Institution Profile and it will open a pop-up page.
Here you can re-enter or change your details and save your changes at the bottom right of the pop-up page
You can also upload documents relavant to your institution, for instance an accreditation certificate, only your users will have access to these documents, no students or other providers will have access to it.
Click on Upload documents Button, select your document and click on upload:
Once uploaded, you can view,download or delete the documents from anywhere in the world.
How to Create a new user for the institute and manage them
1. Click on the add new user tab the window will pop up where you can fill in the details of the new user.
2. Fill in the details and contact details of the new users and select the roles the new user is going to use
3. Click on the Saver user tab and you are done
View all your institutions users by clicking "View Users" in the side menu:
1. Click on the view users tab it will open a pop-up windows with user details
2. On the right you will see the Users’ roles, you can Click on ✔ or “X” to active or deactivate the users roles (Only admin can do this)
3. On the far right you have an Action heading here you can suspend or unsuspend your users if needed
4. Only Admin can edit the user’s details or Functions
The ideal structure of a learning program on the platform:
How to create learning Programs, Edit and Manage content:
Click on the Learning program tab this will open a drop-down section where you have 2 options:
1. View Learning programs
2. Create Learning Programs
Click on the Create learning program tab or there is another tab where you can click right above the Short Courses tab which will also take you to the Create learning program section
Select Your Program Type
You will have 4 options:
1. Workshop (Non-credit bearing)
2. Short courses (One module / Unit Standard)
3 Skills Program (Multiple modules / Unit Standards)
4. Qualification (Multiple modules/ Unit standards amounting to a Qualification
Select an option which you require for example “Select Short courses”
Here you can fill in your Course details
Fill in the course details as displayed in this screenshot, start with:
1. The “Title” of your course
2. The SAQA identification number of your course
3. The NQF level number of your course
4. The total credits of the course
5. For whom this course is intended for
6. The minimum entry requirements of the course
7. After you have finished entering the details you can Click on the Continue button, your Course has now been created
Once created, you can add modules / Unit Standards to your learning program
a Qualification typically consists of multiple unit standards / modules, you can add all of them to the learning program by repeating this process.
Click on the add module button, a pop-up page appears where you can fill in the Module details required as displayed on the pop-up page
Enter your module details:
1. Enter your Module SAQA identification number
2. Enter your Module title
3. Enter your Module NQF level
4. Enter your Module’s total credits
5. Select your default Facilitator, Assessor and Moderator
After you have entered your details Click on the Save Changes tab and this module will be added to your learning program.
How to add Learning material to your Module
How a Module/Unit Standard is structured
How to upload Learning Material Documents:
Click on the Upload Learning Material tab. This will open a pop-up window
Enter the following details:
1. Enter the Title of the document you want to upload
2. Click on Choose file and select the document you want to download
3. After selected Click on the Upload file
Your file will be uploaded under learning Material documents where you can download, view or delete it:
Having uploaded learning material, we have to guide the student through it, we do that using tutorials
Just click on "Create Tutorial" to start the process, that will take you to your tutorial editor:
After saving your tutorials, they will be listed just below "Learning Material Documents" clicking on one will expand it:
Once you have more than one tutorial, you will be able to re-order them up or down (using the green arrows on the right) to insure that they are in the correct logical sequence. This is important because your student will start with the first and progress in the same order that your tutorials are ordered. Your student will also not be able to start with the second, before finishing the first. In that sense, the order of your tutorials determines the structure of this module.
Editing a tutorial once created is as simple as clicking on it in order for it to expand, and then clicking on "Edit Tutorial" located on the far left of the tutorial menu, each tutorial has it's own menu for doing this
You will also find that with the tutorial menu you can:
After you have added all the learning materials to your module, you can create a "Final Exam" or what is called a "Summative Assessment". The major difference between a final exam and a questionnaire is that a final exam belongs to a Module / Unit Standard where a Questionnaire belongs to a Tutorial.
When a student is studying a module, there is a clear sequence that the student follows, the final exam is the last item in the students timeline. Once your student has completed all the tutorials He/She will be directed to take the final exam if there exists one.
You can create a Final Exam by clicking on the "Create Exam" button in the Module Menu:
It is worth mentioning that each Module / Unit Standard can have only one "Final Exam". The same is also true about Tutorials in the sense that each tutorial can also have only one "Questionnaire".
You have to choose a title and a time limit for both Exams and questionnaires:
After saving the title and time limit, you will be directed to a page where you can add questions to your exam or questionnaire:
When creating a question you will be able to choose two types of questions:
If you choose Multiple Choice questions you have to provide the options as well.
Once you save your question, it will be added to the exam.
Once you have more than one question you will be able to re order the questions just like you would re order tutorials, using the green arrows that appears above each question. You will also have the abillity to edit the questions using the green "Edit Icon" next to the arrows.
Registering a Student means that you already have a relationship with the student. The student cannot register him/her self to one of your learning programs.
Once you and the student have reached an agreement, you can click on "Register a Student" in the main sidebar menu:
You will be directed to a page where you can capture the students details:
Once there, you will be required to:
Once you registered the student, the platform will generate a unique encrypted access key. The student will receive a email full of instructions on how to access his/her learning program using the access key that is also contained in the email.
Once a student is registered, you can view the student's profile by clicking on "View Students" in the main sidebar menu:
It will take you to a list of students that you have registered in your institution.
You have the ability to search your students from the search section located at the top of the table.
Once you have found the student you have registered you can view the students profile or view the students PoE.
The students PoE will likely be empty just after you registered the student.
Clicking on "View PoE" will take you to all the modules that the student has in his/her learning program, in the example below the student only has one module / unit standard:
Once there, you will be able to view the students "Questionnaires" and "Final Exams" that the student has submitted by clicking on "Quizzez & Exams":
Once you have entered the "Quizzez & Exams" of the student you can go into each questionnaire or exam that the student has completed, this is also where your assessors will mark / assess the exam. The Questionnaires and exams will be listed in separate tables to draw a clear distinction between the two.
Each Questionnaire and exam will have a status to indicate whether it has been submitted or assessed.
Entering an exam that has not been assessed will have fields that the assessor can use to conduct his/her assessment electronically:
After assessing the students questionnaire or exam you and the student will be able to download the full paper in pdf format: